Judges’ Notary Committee

A “Notary Public” is a public officer of the State of Ohio, a position created by the Ohio Legislature. The Ohio Constitution provides that no person may be appointed to public office in Ohio unless he is a citizen eighteen years of age or older and a resident of Ohio.

A Notary’s duty is to attest to the genuineness of any deeds or writings in order to render them available as evidence of the facts therein contained. The Commission of a Notary Public is not a license to practice law. A notary should not draft legal documents or offer legal advice.

The purpose of this Notary Committee is to process applications through the Secretary of the State who in turn commissions notaries public.

PLEASE TAKE SPECIAL NOTE :  Senate Bill 263 took effect on March 20, 2019 giving the Secretary of State the authority to draft administrative rules and to implement a new notary process which will take effect in Ohio on September 20, 2019.  

This Notary Committee will be unable to process new applicants under the current rules who are unable to TEST on or BEFORE the AUGUST 2019 TEST DATE.   No renewal applications will be accepted after August 31st, 2019.

The procedure to become a new notary in Clermont County is as follows :

  1. Call the Committee’s office at (513) 732-7359 to obtain an application; stop by the Notary office in the Clermont County Law Library at 270 E. Main Street, Batavia, or download the application (link on left). An applicant must be a Clermont County resident 18 years or older. All parts of the application must be returned in original format – no copies can be accepted. 
  2. Return the pages, completed in full, with original signatures, as instructed on the cover sheet to: Judges’ Notary Committee , c/o Law Library, 270 E. Main Street, Room A201, Batavia, Ohio 45103.
  3. Upon receipt, the Committee will send the applicant a copy of “A Guidebook for Notaries Public” accompanied by a postcard stating the date and time of the next test. It is the responsibility of the applicant to call and reserve a seat on this date and time or to make arrangements for a special test.   You may defer the test one time until the next scheduled date or you will forfeit the $50 application fee.   NO TESTING WILL BE DEFERRED PAST THE SCHEDULED AUGUST TEST DATE.
  4. After passing the test, your application will be sent to the Secretary of State’s Office, at which time a Commission will be issued. Once your receive your Commission from the Secretary of State, you must bring it to the Clerk of Court’s office to be sworn in and recorded.   Your Commission is NOT VALID until you do so. Your Commission is good for the entire state of Ohio for five years.
  5. There is a $50 re-examination fee if you fail the test and wish to retake it.   EXCEPTION:  There will be NO RETAKES available for the AUGUST 2019 test date – if you fail this test you will forfeit and need to start over under the NEW RULES. 

Questions please call us at (513)-732-7359.